Fail
to Plan-Plan to Fail
Website
Request for Proposals
(RFP)
(Please note that this sample RFP may be edited for your project. You
may wish to copyright your own RFP)
This RFP is a private, copyrighted document that may not be shown to
others.
Boyle Practical Project Management (BPPM) seeks a company to help build
a website to launch BPPM’s brand around the world. This is a “by invite
only” request for proposals issued to you as a member of five companies
which were chosen based on recommendations received and some initial
investigation.
Boyle Practical Project Management (BPPM) started a business to provide
project management consultancy services to businesses and designed a
Project Management course to help individuals and business people help
themselves. The course is aimed at individuals involved with or
commencing a project. BPPM shall be compiling a
library plans for projects which have been completed in many
disciplines. We do not currently have a website. The domain name we wish
to use is
http://www.bppm.ie/
.
3.
Purpose and Objectives of Web Site
BPPM decided that creating a website was the most professional,
effective, and cost efficient way to promote its business on a
world-wide stage.
The budget for consultancy services for this project is €3,000. This sum
is funded from current expenditure. The budget encompasses all
requirements planning, site definition, design, production, software
acquisitions necessary for development and initial maintenance of the
web site.
The price you e should be inclusive of consulting fees and costs to
train two of our staff to use site tools to maintain and update the
website. Please also include charges for a resource to participate in a
half day (3 hour) brainstorming session. If your price excludes certain
license fees or charges, please provide a detailed list of excluded fees
with a complete explanation of the nature of those fees.
Hosting and domain name registration will be addressed separately and
costs for hosting are not included in the budget for this RFP.
Please identify whether hosting is provided as an option with
your company, and if so, please specify:
● no. of current clients ● file uploading method
● customer support
● storage capacity
● mail Server capacity
● backup frequency
● % down time
● once off and recurring costs
6.
Requirements and Specifications
The website will have:
● Circa 50 pages with a common look and feel as regards fonts and
layouts
● No databases needing to be imported
● Pay-pal as the online payment method
● Registration details sent via email
● A secure members area with a login.
● A contact form
● A simple and fast file uploads process
● A consistent mix of text and graphics with fast loading pages
throughout the site
● A common header with BPPM’s logo displayed on every page
● A “drill down” for users to find Information with no more than three
“drill down” levels
●A responsive design for both computers and mobile devices
● a site search capability
● a process to incorporate a searchable bibliography database
To compliment your normal testing, BPPM will also test the site to
ensure it works as expected on browsers, such as Chrome, Internet
Explorer, Fire-Fox, Safari, and Opera. Testing will consist of a basic
round of usability testing to determine how well the design and build
works in practice with some of our customers using different devices and
operating systems (Windows, Mac OS, Linux, BSD, UNIX). While BPPM is not
particular about programming language BPPM reserves the right to full
ownership of all content, coding and graphics, to support the
acquisition or development of enhancements based on future business
needs. BPPM is open to suggestions optimising site quality while
remaining within budget.
The Key milestone dates for Creating BPPM Website are:
Description
Completion Date
Project Initiation
Day?
Request for Proposal Issued
Day?
Closing Date for Proposals
Day?
Successful Bidder Notified
Day?
Contracts and Purchase Order Finalised
Day?
Initial Project Scoping Meeting
Day?
Create Content
Month?
Complete Registration
Month?
Apply Design
Month?
Carry-out Development
Month?
Conduct Tests
Month?
Go Live
Month?
Produce Maintenance Documentation
Month?
The preferred delivery method for RFP is by email to
Sean@bppm.ie.
The RFP must contain the signature of a duly authorised officer of the
company submitting the proposal. Negotiations will begin immediately
with potential vendors and conclude no later than Tuesday, 5th March,
2013.
Sean the project manager is responsible for sign-off on key decisions,
keeping the project on schedule and within the budget.
He will be maintaining relationships with stakeholders and is
your point of contact.
10.
Reference and Qualifications
Please list relevant web sites your firm has produced that best reflect
examples of your work and relevancy to this project.
Please provide a company profile and any other reference information
that would support your RFP.
Signed
______________
Project Manager Date: _______ 
2012 - 2020 BPPM CRO Reg. No. 463423