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Wedding  Plan

             Bride-and-groom

Groom             Bride

 

Document Version:       2.0

 

Date of Issue:  dd/mm/yyyy

 

Project Managers: Groom & Bride

 

Open Plan in PDF Format

Table of Contents

1        Celebrate a Wedding. 4

1.1        Initiate Wedding. 4

1.1.1        Fix Date. 4

1.1.1.1        Book Church & Priest 4

1.1.1.2        Book Reception Venue. 4

1.1.1.3        Musicians Availability. 5

1.1.1.4        Family Availability. 6

1.1.1.5        Project Charter 6

1.1.2        Success Framework. 7

1.1.2.1        Project outputs. 8

1.1.2.2        Critical Success Factors. 8

1.1.2.3        Success Criteria. 9

1.1.2.4        Risk. 9

1.1.3        Constraints. 12

1.1.3.1        Work Breakdown Structure. 12

1.1.3.2        Time Schedule. 16

1.1.3.3        Resources. 19

1.1.3.4        Cost 21

1.1.3.5        Procurement 22

1.2        Product Work Inputs. 23

1.2.1        Complete Pre-requisites. 23

1.2.1.1        Obtain Marriage Registration Form.. 23

1.2.1.2        Complete Pre-Marriage Course. 24

1.2.1.3        Complete Pre-Nuptial Enquiry. 24

1.2.2        Complete Church Service. 24

1.2.2.1        Arrange Music & Singer 24

1.2.2.2        Book a Florist 24

1.2.2.3        Purchase Rings & Unity Candles. 25

1.2.2.4        Pre-determine Church Seating. 25

1.2.2.5        Organise Marriage Ceremony. 25

1.2.2.6        Complete Marriage Registration Form.. 25

1.2.3        Organise Bridal Party. 26

1.2.3.1        Choose the Bridal Party. 26

1.2.3.2        Obtain Wedding Attire & Accessories. 26

1.2.3.3        Arrange Make-up and Hairstyle. 26

1.2.3.4        Allocate Celebration Speakers/Toast Roles. 26

1.2.3.5        Produce 3 Day Wedding Itinerary. 27

1.2.4        Detail Reception Venue Services. 29

1.2.4.1        Discuss Music Choices with Band. 29

1.2.4.2        Choose Menu for Meal 30

1.2.4.3        Organise Wine Reception. 31

1.2.4.4        Cater for Evening Guests. 31

1.2.4.5        Sketch Layout for Tables. 31

1.2.4.6        Rehearse Bridal Party Entrance. 32

1.2.4.7        Book Rooms for Wedding Night 32

1.2.4.8        Organise Wedding Cake. 32

1.2.5        Facilitate Guests. 32

1.2.5.1        Issue Invitations to Guests. 32

1.2.5.2        Invite Guests to Evening Function. 32

1.2.5.3        Finalise Guest List 32

1.2.5.4        Consider Expectations. 33

1.2.5.5        Plan Guest Table Seats. 33

1.2.6        Arrange Facilitating Services. 33

1.2.6.1        Book Photographer 33

1.2.6.2        Book Videographer 34

1.2.6.3        Book DJ. 34

1.2.6.4        Make Presentations. 35

1.2.6.5        Book Transport for Wedding Day. 35

1.2.6.6        Manage Wedding Day Cards. 35

1.2.7        Arrange Party Events. 36

1.2.7.1        Organise Honeymoon. 36

1.2.7.2        Organise Stag Party. 36

1.2.7.3        Organise Hen Party. 36

1.3        Closeout 36

1.3.1        Administrative Closure. 36

1.3.1.1        Complete Marriage Registration. 37

1.3.1.2        Finalise outstanding contracts. 37

1.3.1.3        Issue Acknowledgements. 37

1.3.1.4        Lessons Learned Report 37

1.3.2        Closure Events. 37

1.3.2.1        Day-after Wedding Activity. 37

1.3.2.2        Bridal Party. 37

1.4          Appendix 1
  38

1      Celebrate a Wedding

This Project Plan provides the detail needed to plan a wedding within a period of at least 6 months.

1.1       Initiate Wedding

The Bride and Groom plan to get married within the next year and have a church wedding followed by a reception. A wedding is a project that has a fixed date and therefore fixing the wedding date was the 1st order of business.

1.1.1    Fix Date

The process used for fixing a wedding date is dependent on the Bride and Groom priorities. The fixing of the date is generally dependent on the availability of their chosen church, reception venue and band. The earlier the planning commences the better the chance of satisfying all of the main priorities.

1.1.1.1      Book Church & Priest

The Bride and Groom decide on a day of the week that they would like to be married. Saturday weddings are popular mainly because it tends to suit the majority of guests and for this reason they tend to be more difficult to arrange and can be more expensive.  They meet with the parish priest or their preferred celebrant at least 6 months prior to the dates they have in mind to establish his and the church availability. They note all the suitable dates the church and the priest are available.

1.1.1.2      Book Reception Venue

The options for the number of suitable venues are reduced based on personal preferences of the Bride and Groom. Some couple may have a preference for a castle while others may prioritise a venue with a view to minimizing the amount of travel guests have to undertake. Couples have held their receptions in a marquee in the ground of their homes’.  The ambiance and the atmosphere surrounding such a setting can add to the occasion. There is a considerable amount of extra planning required for the marquee option. For example, organising caterers, permits, electricity power supply, parking and toilet facilities.  Catering companies normally can supply waiting staff, bar service, catering equipment, furniture, crockery, linen etc.

The Bride and Groom research potential reception venues to determine average prices and services on offer. They visit a selected number of venues based on location, services on offer, price and advice from friends. They establish the potential reception venues available dates. The Bride and Groom would normally have an approximate number of guests as this may impact on the choice of venues. The table below is a sample for illustrative purposes that may assist with selection. Criteria used in selecting a venue are:

 

 

Criteria

Unit Measure

Venue 1

Venue 2

Venue 3

Venue 4

Distance from  the Church

Kilometres

15

30

25

40

Bride & Groom experience of food

Marks out of 100

90

80

90

100

Bride & Groom experience of decor

Marks out of 100

80

80

90

90

Family & Friends experience

Marks out of 100

80

80

80

90

Price Main Meal

€ per head

€ 28.00

€ 25.00

€ 32.00

€ 38.00

Price Wine Reception

€ per head

€ 7.00

€ 7.00

€ 7.00

€ 8.00

Price Evening Food

€ per head

€ 6.00

€ 7.00

€ 6.00

€ 8.00

Guest capacity Minimum & Maximum

Min.No/ Max. No

50/300

50/250

50/400

50/500

Special overnight rates for guests

Discount

€ 20

€ 15

€ 20

€ 30

Limitations for music

Finishing Time

2.00am

1.00am

1.00am

2.00am

Bar  closing time

Finishing Time

1.30am

1.0am

12.30am

1.30am

Performance space band

Sq Mtrs

25

30

40

40

Sound Limiters

Yes/No

No

No

No

Yes

Baby changing & feeding facilities.

Yes/No

Yes

Yes

Yes

Yes

Guest/Band changing facilities

Yes/No

Yes

Yes

Yes

Yes

Secure place for gifts

Yes/No

Yes

Yes

Yes

Yes

Areas for photographs

Yes/No

Yes

Yes

No

Yes

Guests  parking

Yes/No

Yes

No

Yes

Yes

Wheelchair accessible

Yes/No

Yes

Yes

Yes

Yes

Floral table centrepiece

Yes/No

Yes

Yes

No

Yes

Red Carpet

Yes/No

Yes

Yes

Yes

Yes

Cake Stand

Yes/No

Yes

Yes

Yes

Yes

Other decorations included

Yes/No

No

No

No

No

Extra charges

Yes/No

No

No

No

No

Corkage charge for wine

Rate € per bottle

€ 0.00

€ 0.00

€ 0.00

€ 5.00

Deposit Amount

Amount €

10%

10%

15%

20%

Cancellation policy

Amount € loss

Deposit

Deposit

Deposit

Deposit

 

Taking everything into consideration they decide on a Venue.

1.1.1.3      Musicians Availability

The Bride and Groom may have a preference for a particular band or maybe a band that can perform a mixture of material to cater for all age groups that would include traditional, rock, pop, country and soul music. They may require the band to accompany singers from among the guests, and entice people on to the dance floor. In general, couples want a band with the experience to perform the appropriate material at the appropriate time at the right price.

When there is no one preferential band, the Bride and Groom start searching based on initial preferences, and recommendations from family and friends. They note email addresses and phone no’s of potential bands for further enquiries.

Preparing a list of questions as outlined below to ask bands in advance, helps narrow down the number of bands fitting requirements.  They email or phone each band for answers to the questions and gather any other relevant information. The table below is a sample for illustrative purposes that may assist with selection. Criteria used in selecting a band are:

 

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