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Why Projects Fail

  Unachievable Goals                        Limited Market Research

  Improper Budgeting                       Immeasurable Benefits

  Scope Creep                                   Poorly Defined Roles

  Lack of Management Support       Lack of User Involvement

  Poor Project Planning                   Weak Business Case

  Incomplete Requirements             etc            

 
BPPM developed this roadmap to guide you through the process for completing successful projects.

Roadmap

(Project Name)

Document Version:       1.0 

Date of Issue:  dd/mm/yyyy

Project Manager: (name)

   

1        Project Title. 3

1.1        Project Initiation. 3

1.1.1        Project Charter 3

1.1.2        Success Framework. 4

1.1.2.1        Select Project Resources. 4

1.1.2.2        Project outputs. 5

1.1.2.3        Critical Success Factors. 5

1.1.2.4        Success Criteria. 5

1.1.2.5        Risk. 6

1.1.3        Project Constraints. 6

1.1.3.1        Work Breakdown Structure. 7

1.1.3.2        Time Schedule. 7

1.1.3.3        Resources. 8

1.1.3.4        Cost 9

1.2        Product Work Inputs. 11

1.2.1        Product Work Input A.. 11

1.2.1.1        Work Package A1. 11

1.2.1.2        Work Package A2. 11

1.2.1.3        Work Package A3. 11

1.2.2        Product Work Input B.. 11

1.2.2.1        Work Package B1. 11

1.2.2.2        Work Package B2. 12

1.2.2.3        Work Package B3. 12

1.2.2.4        Work Package B4. 12

1.3        Closeout 12

1.3.1        Lessons Learned report 12

1.3.2        Project closure event 12

1.3.3        Post Project Analysis. 13

 

 

1      Project Delivery Template

Describe here what the project is, by way of an introduction. Outline briefly what this report contains e.g. “This document is the final report for (project name) and incorporates all amendments, scope changes and updates to the original project plan arising from the lessons learned. It also includes a post project analysis of the success criteria compared to expectations. It provides an overview of the project using plain and un-ambiguous terms, such that it can be used as a reference for stakeholders of future projects of a similar nature.  It outlines the elements necessary to produce the product of the project.”

 

1.1    Project Initiation

Project Initiation kicks off the Project Life Cycle and leads the way to gain approval to begin the planning phase. Initiation starts the project by defining its objectives, scope, purpose, resource requirements and deliverables to be produced. Describe in this section a brief account of the current status that the project is replacing or complimenting (if any) and what benefits the project will bring.

1.1.1      Project Charter

This Charter gives authority to commence project planning for (project name).

Goal

The over-riding Goal of (project name) is --- The purpose (breakdown of goal) is to (a) --- (b) --- etc.

Stakeholders (small projects may only have primary stakeholders)

The primary stakeholders are ….

The secondary project stakeholders are ….

The tertiary project stakeholders are ….

Budget

Outline the budget for the project and state what costs if any are excluded. For example are the costs of internal plant and machinery, heat power and light and use of equipment to be included?  The budget may be “time in hours” rather that monetary values.

Funding

Outline how the project is to be funded.

Timescale

Give the planned completion date or the expected duration of the project.

Resources

Outline the amount and timeframes for the estimated resource requirements to be in place e.g. What resources will be required. When and for how long they will be required.

Project Roles

Briefly outline the roles of project human resources. (e.g. Project Team, Sponsor, Steering Group etc.)  

Signed                                            Date:

(Project sponsor)

 

1.1.2      Success Framework

“This stage commences officially following Project Charter Approval.  The preparatory work for this stage is done while drawing up the charter for approval.

1.1.2.1     Select Project Resources

 

The business requirements are the specifications that describe the functions that the product is expected to provide. The identification and attainment of Project Resources is the first order of business meeting those requirements. Resource requirements are unique to every project but generally require a mix of internal and external Human, Capital and Financial Resources.  Outline here or in an appendix the selection process for resources e.g. project team, contractors, request for proposal, and business case for funding. You may wish to outline the timeframe of contracts as some resources may be coming on to the project earlier than others.

 

1.1.2.2     Project outputs

The product objectives and the project management objectives can be combined under the heading of Project outputs. The product objectives are:

●                                  

The project Management objectives are:

● Meet stakeholder needs  ●Deliver within Time-frame  ● Operate within budget

etc

1.1.2.3     Critical Success Factors

(Example) The Critical Success Factors are:

● Clear objectives                  etc            

                                        

1.1.2.4     Success Criteria

The criteria as set out in the table below have been drawn up by the stakeholders to measure the success of the project based on the project outputs. 

         Success Criteria Table

The basis for succeeding with this project is through satisfying the success criteria. Meeting stakeholder needs involves realizing the benefits of the product to achieve the success criteria metrics. The time base for measuring success normally extends beyond the product completion date. The Critical success factors are represented in the middle of the Theoretical Success Framework Diagram, representing their relationship to achieving both project and product objectives and their influence on satisfying the success criteria. (State here how the objectives, the success factors and the success criteria were agreed and by who?)

Success Fr5amework

 

1.1.2.5     Risk

The risks, their likely impact and the necessary response are outlined in the table below:
Risks Table



1.1.3      Project Constraints

The project inputs explain how the product will be done and are defined, by the work breakdown structure, responsibility chart, schedule, and budget. These inputs are further decomposed into work package activities and tasks.

 

1.1.3.1     Work Breakdown Structure

The product work inputs are the resource activities required to deliver each output objective. The product work inputs are:

                                                

 ●                                               

The product work inputs can be further broken down into work packages and depicted graphically in a Work Breakdown Structure. The WBS below is a picture of the project subdivided into hierarchical units of work, and represented as a tree.

                            Product Work Inputs

 

 

1.1.3.2     Time Schedule

The project team determines the length of time needed to complete each of the work packages as follows: (Insert a table with the start and finish dates for each activity. The WBS on the left is the work breakdown structure code.)
                       

WBS Task Name                                  Start Finish

1.1.3.3     Resources

Responsibility Assignment Matrix

“The matrix outlined below depicts how the roles and responsibilities are assigned to the various members of the project management team. For each work package the Accountable person with primary responsibility has been identified as well as those additional people whom have a contribution to make to the successful completion of the work package. The legend is as follows, hence the name PARIS has been given to this type of Responsibility Assignment Matrix.” Smaller projects may only require the person(s) accountable for an activity be identified.

P = Participant                        A = Accountable                     R = Review Required

I = Input Required      S = Sign-Off Required

            Responsibility Assignments

 

Resource assignments level of effort

The level of effort required by the resources named beside each activity indicates the % of their time each day. Where there is no % indicated, the resource is assigned 100% of their time for the duration of that activity. The material resources used for the completion of activities are named beside each activity. 



            Resource Assignments

1.1.3.4     Cost

 

Resource Cost

 

The rates and the number of units for resources that have been determined by the project team for (Project Name) are:

        Resource Rates

 

The cost breakdown structure allows the costs of the project to be viewed, as a per-period cost histogram showing the period cash flow for the resources required to complete the project.

                   Cost per period

Cost Breakdown Structure

A Cost Breakdown Structure (CBS) is constructed by assigning the cost to each allocated activity of the WBS.

                     Work Package Cost

 

1.2    Product Work Inputs

 

This section of the plan outlines the specifications for the product to satisfy stakeholder requirements.

 

1.2.1      Product Work Input A

 

(Description)

 

1.2.1.1     Work Package A1

 

(Description)

 

1.2.1.2     Work Package A2

 

(Description)

 

1.2.1.3     Work Package A3

 

(Description)

 

1.2.2      Product Work Input B

 

(Description)

1.2.2.1     Work Package B1

 

(Description)

1.2.2.2     Work Package B2

 

(Description)

 

1.2.2.3     Work Package B3

 

(Description)

1.2.2.4     Work Package B4

Etc

Etc

 

1.3    Closeout

Project Closeout heralds the formal end of the project.  The closeout shall verify that the objectives have been accomplished. 

 

1.3.1      Lessons Learned report

The identification and recording of issues arising on the project shall help to reduce or eliminate the chances of re-occurrence on similar projects in the future. Details of the original lessons learned report are incorporated into this document.

1.3.2      Project closure event

(supply details)

  

 

1.3.3      Post Project Analysis

The timeframe for measuring product success can be immediately or several years after project completion. Describe here to what extent the criteria for measuring success have been met compared to expectations. Outline your recommendations for future projects of a similar nature.

 

          Project Analysis

 

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